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Category : Mechanics

I.e. versus E.g.

Some of the most consistent problems that I see while editing academic papers are the incorrect usage and inconsistent punctuation of i.e. and e.g. These two elucidating pairs of letters seem to cause quite a few problems for even the most erudite of academic writers, so the subject of how to use the abbreviations i.e. and e.g. properly and consistently certainly deserves its own post. In many cases, it’s clear to me as an editor that the author just doesn’t know which one to use, even though the rest of their project may be brilliant. In other cases, it’s clear that the author knows which one to use, but the inconsistent punctuation used throughout the project reveals that effective comma usage remains a mystery. This post should clear up both of those issues.

To understand the rules on both proper usage and the proper punctuation when using i.e. or e.g., it’s helpful to understand their origins. It’s true that too many English grammar and punctuation rules aren’t rules at all. English is full of ambiguity and exceptions. So isn’t it a good thing i.e. and e.g. originate in Latin? Both letters are abbreviations for Latin phrases and are meant to clarify something or provide additional information. The letters i.e. come from the Latin phrase id est, which means that is. The letters e.g. come from the Latin phrase exempli gratia, which means for the sake of example.

Understanding their origins, then, clarifies the scenarios in which we should use each phrase. The letters i.e. are only used when restating or more succinctly clarifying something that was already stated, that is, it is not used to precede a list of examples. A list of examples is primarily the function of e.g., as demonstrated by its Latin origin, exempli gratia.

To illustrate: I love the best team in baseball, i.e., the Milwaukee Brewers. In the preceding sentence, I use i.e., because I’m clarifying that the best team in baseball is the Milwaukee Brewers and none other. There is no other best team in baseball.

Argue with me on that. Go ahead. I dare you.

In contrast, I love all the best sports teams, e.g., the Milwaukee Brewers, the Green Bay Packers, and the Milwaukee Bucks. Here, I’m providing a list of examples, and it is not necessarily an all-inclusive list. I could love other great sports teams, e.g., any sports team fielded by the University of Wisconsin. See what I did there?

Likewise, remembering the origins of the abbreviations i.e. and e.g. aids in remembering that a comma should be placed after the letters. Simply replacing the Latin abbreviations with their English translations demonstrates the point. Using the above examples, we could just as easily write the following: I love the best team in baseball, that is, the Milwaukee Brewers; and I love all the best sports teams, for example, the Milwaukee Brewers, the Green Bay Packers, and the Milwaukee Bucks. When using each phrase in English, a comma would be appropriate; therefore, a comma is appropriate when using the Latin abbreviations. Although a comma is almost always called for in American English, British English may sometimes omit the comma. If you don’t want to take my word for it, check out the Grammar Girl post on the subject. She has worked up a chart demonstrating which style guides recommend a comma and which ones don’t.

Here’s a hint to save you some time: Nearly all style guides recommend using a comma after i.e. and e.g. when introducing clarification or examples, respectively.

If all that is too complicated to remember, try using a memory trick. The trick that I have found to be the most popular and effective involves coming up with your own English translation for the letters. When using i.e., pretend that it means in essence. This will help remind you that you’re clarifying or restating what you’ve already said. For e.g., pretend that it means example given. This will help remind you that you’re providing a  non-exhaustive list of examples.

Pronoun Problems: Confusing Singular with Plural

Pronouns seem painless enough at first: you simply replace a noun with a corresponding pronoun, like a shortcut or abbreviation. Easy stuff, right? In a way, yes, but in another way, not at all. While the basic mechanics of pronouns are indeed straightforward, using them properly in writing is made difficult by – as counterintuitive as it may sound – English speakers themselves. There are many instances where conversational English rebels against the norms of standard academic English. The use of singular and plural pronouns is one of those cases.

In conversation, it would not be strange to hear any of the following sentences:

Each student knew where they should sit.

A leader is someone who knows when they need to take action.

Anyone who says they never lie is not telling the truth.

Although the above sentences make sense in terms of their content, each one contains the same kind of error when it comes to pronouns.  In all three cases, the sentence begins with a singular noun: “each student,” “a leader,” and “anyone.” These singular nouns are replaced by the plural pronoun “they.” This is an error because, according to the norms of standard academic English, pronouns must agree in number. In other words, it does not make sense for someone to refer to “a leader” (which suggests one person) as “they” (which suggests more than one person).

So why do people make this mistake in the first place? The answer is that singular personal pronouns denote that person’s gender, and often there is no way of knowing the person’s gender. In the sentence about leaders, for example, “a leader” could refer to a female leader or to a male leader. This makes it difficult to decide whether to use “she” or “he,” so many speakers and writers use the gender-neutral pronoun “they,” even though it is technically not appropriate.

In the past, writers tended to use masculine pronouns as a default reference. For instance, they would simply write, “A leader is someone who knows when he needs to take action.” This grammatical choice implies an argument about men and women, suggesting that all leaders are male. More recently, some writers have taken the opposite approach, using feminine pronouns as the default option. Either way, choosing just one or the other excludes a large group of people, which can lead to inaccurate, limited, and sometimes offensive claims.

Fortunately, there are a number of ways to work around this pronoun problem without privileging either men or women. The first is to pluralize the noun. Changing the noun into a plural makes it acceptable to use the plural pronoun later in the sentence. The sample sentences above would be revised thus:

All of the students knew where they should sit.

Leaders are people who know when they need to take action.

People who say they never lie are not telling the truth.

A second way to make your pronouns agree is to use both of the gender-specific pronouns. This is an acceptable solution, but you should be careful not to overuse it. A paragraph or an entire essay littered with the phrases “he or she” and “him or her” can become difficult to read. (Note that you may also reverse the order and say “she or he” and “her or him.” Whichever order you choose, try to stick to that order consistently throughout your document.) Using this method, the original sample sentences would look like this:

Each student knew where he or she should sit.

A leader is someone who knows when he or she needs to take action.

Anyone who says that he or she never lies is not telling the truth.

Finally, a third way to avoid pronoun agreement problems is to avoid using the pronoun altogether. Sometimes the best revision is reduction. Observe the following rewrites:

Each student knew where to sit.

A leader is someone who knows when to take action.

Anyone who claims to never lie is not telling the truth.

In the future, it may one day become acceptable in academic English to replace singular nouns with plural pronouns. For the moment, though, your best bet is to keep the singular with the singular and the plural with the plural.

Is it One Word or Two?

S Nicholas

The English language is difficult. So much of how we use words is intuitive. But what about non-native speakers who haven’t been taught English grammar since first grade? It must be terribly difficult! I’ve made a list of words I commonly see misused in papers I edit. Read on to see if these are mistakes you’ve made before.

A Lot versus Alot
What is the difference between a lot and alot? Alot is not a word. Ever. Under any circumstances. It is always, always, always separated into two words: a lot. You will probably frequently see the word written as alot, but it’s wrong. Don’t do it.

All right versus Alright
When is it all right to spell it alright? Simple: always use it in its two-word form: all right. Alright is found in dictionaries, but it is a rarely used form, and not a form you would use in formal writing anyway, so don’t use it. Always spell it in two words: all right.

Everyday versus Every Day
How about everyday versus every day? Everyday used as one word is an adjective. It describes a noun.
For example: My everyday dishes are not as pretty as my formal dishes.
Or: My everyday shoes wear out quickly, but my special occasion shoes do not, because I wear them infrequently.

When you use the phrase every day as two words, it is usually used as an adverb. An adverb is a word that describes a verb (an action word)…sort of like an adjective, but used on a verb, not a noun. An adjective describes a noun: look at that red dress. An adverb describes a verb: she walked slowly. How did she walk? Slowly. So, when using every day as two words, as an adverb, it would look like this: I walk around the block every day. When do I walk around the block? Every day.

A trick I like to use is to put the word “single” in between every and day, and if it works, I know I should use the two-word version. I walk around the block every single day. That works. Using the two-word option is correct.

But using a previous example, could I say: My every single day dishes are not as pretty as my formal dishes? No. That doesn’t work. So I need to use the one-word option, everyday. In this case, everyday is an adjective, describing the noun dishes.

Cannot versus Can Not
This is easy. It’s always cannot. It cannot be spelled can not. Ever. So don’t do it.

When in doubt, use a trusted dictionary to look up the word. Most dictionaries give examples, and you should be able to discern which version of the word to use.

Remember, a lot of people make grammar mistakes every day, but we cannot say that is all right. We must always strive to do our best!